Administrative office

Responsibilities typically include: organising meetings and managing databases booking transport and accommodation organising company events or conferences ordering stationery and furniture dealing with correspondence, complaints and queries preparing letters, presentations and reports supervising and monitoring the work of administrative staff managing office budgets liaising with staff, suppliers and clients implementing and maintaining procedures/office administrative systems delegating tasks to junior employees organising induction programmes for new employees ensuring that health and safety policies are up to date

CIDAS Cooperativa Sociale operante nell’ambito dei servizi alla persona ricerca un Administrative officer La figura ricercata avrà le seguenti mansioni: - Rendicontazione del personale (imputazioni ore, timesheet, annullo buste paga, etc) e delle spese vive - Verifica delle spese vive a partire dal file monitoraggio - Recupero, scansione e archiviazione documentale - Compilazione del Registro delle Spese - Inserimento dati nelle piattaforme ministeriali/banca dati Requisiti: - Diploma tecnico/ragioneria o Laurea in discipline socio-politiche o equipollenti (formazione economica preferibile ma non necessaria); - Ottima conoscenza del pacchetto Office, con particolare riferimento a Word, Excel, e Power Point; - Capacità di muoversi in autonomia sul territorio della provincia di Bologna e Ferrara - Esperienza amministrativa e contabile pregressa Si offre iniziale contratto a tempo determinato full time. Sede di lavoro: Ferrara

Ricercamy.com, the new recruiting company founded with the aim to rewrite the standards of the sector in Italy, is seeking a: TENDER OFFICE SPECIALIST Our client, Getinge Italia, a company operating in the medtech sector, has commissioned us to research a figure of TENDER OFFICE MANAGER. Job Purpose: the TOS is responsible for the preparation of documentation for tenders, offers, registration to authorized suppliers list and for subsequent forwarding to the customer. The profile is also responsible of the orders review. Key Duties and responsibilities: Daily analysis of calls for tender (calls for tenders release, electronic platforms, reading dedicated e mail on shared mailbox) to define potential business opportunities. Collect the relevant documentation of potential business opportunities. Share of potential business opportunities with Sales & Marketing departments to collect the final decision on tender participation. Analysis and the preparation of administrative documentation required for participation in public tenders (self-certification, bank guaranty, ANAC contributions, etc.). Collect technical documentation and directives (such price, product specification, product configurations etc.) from Sales & Marketing departments. Write the tender quotation to submit to the customer. Tender submission to the customer using the dedicated platforms (MEPA, Sintel, Intercent ER, Empulia, Sardegna Cat etc…). Classification and archive of the tender/offer. Biannual electronic platform qualification renewal. Personal qualities: Degree, or equivalent, in economics o laws Excellent Good knowledge of the Tenders Code. Public procurement platform knowledge. Stress management capability. Accuracy. Multitasking attitude. Organization skills. Strong propensity to problem solving. Work in team attitude. Experiences: previous background and work experience in the role (at least 3 years) IT Skills: Good knowledge of Microsoft Office programs

I am looking for a job as: Receptionist, General Administrative Assistant, Data Entry Agent, Secretary, Translator, Teacher, Personal Assistant, Document Controller, Human Resources Officer, or any other duties. I speak Arabic, French and English very well, I have a good level in German, Spanish and Italian. Along 8 years I fulfill various administrative duties as below: Translation of documents and interpretation of oral communication, from/into Arabic, English, French, Spanish, German and Italian Co-ordinate meetings/workshops/functions Record all incoming and outgoing documentation, facsimiles, email and telephone contacts Handle confidential documents with utmost discretion Acknowledge receipt of correspondence General office administration Manage the appointments of advisors Co-ordinate arrangements pertaining to visitors Assist with travel and accommodation arrangements, when required Availability to travel and provide interpretation support Availability to travel with delegates to conferences/meetings/workshops, to various locations within the region, when required Prepare reports on a regular basis on multiple projects Maintenance of historical and office files Assist advisors in achieving access to government officials at all levels of the Algerian government Presently I am in Algeria, I will need Wrking Permit to be able to relocate. Kind Regards, KHALED CHAABANE

Reporting to Contract Supervisor, we are looking for a Contract Clerk in our team in Italy. 1. Primary Objective of Position Manage independently offers from public customers for the Diagnostics Division 2. Major Accountabilities Manage independently all activities related to the processing of offers by the Public Administration in the diagnostic market. Ability to analyser requests identifying points of attention or binding aspects from an administrative point of view. Autonomous preparation of all administrative documentation of electronic tenders and public offers. Preparation of the economic and technical offer in accordance with the requirements. Collaboration and synergy with the field team with an active contribution to the verification of compliance with the requirements. Ability to manage and mastery in response. Authority and interpersonal skills in collaboration with internal and sales force colleagues. Ensure that the processes comply with corporate policies. 3. Education Degree in political science, economics, law, 4. Background Spoken and written English. Excellent knowledge of the office package. Teamworking skills 5. Impact of position Manages the activities following the signing of the contract. Active collaboration in the preparation of contractual standards. 6. Geography: the position will be based in Torino.

We are looking for a part time Administration Assistant to work 3 days (22.5 hours) a week. The main purpose of the role is to support the office team with daily administrative tasks. This role will be based on the Napoli Responsibilities include: Managing Phone Calls and Correspondence. Ensuring supplier invoices get distributed and authorised. Processing sales orders and ensuring customer invoices are raised. Communicating with customers including chasing late payments. Assisting with shipping, including organising courier collections. Organising building maintenance and repairs. Ad-hoc tasks to help ensure the smooth running of the office and support the R&D and back office teams as required Experience and Skills: Excellent organisation skills. Good communication and interpersonal skills. Experience in office administration. Microsoft office skills.

Paper-smart.com looks for in Italy We at Paper Smart strive to become a worldwide leader in the field of eco-friendly technologies with the singular mission to turn the world into a better place now and for posterity. We are a startup with a team of skillful experts when it comes to developing, and implementing state-of-the-art technological solutions that help companies and organizations from diverse sectors, industries and geographies take necessary steps to become paperless businesses. Remote Office Errand Runner Seeking reliable part-time Remote Office Errand Runner in Italy to join our team. Job Description -Our ideal candidate will be punctual, energetic, task oriented, trustworthy, and show initiative -Must be able to multitask and communicate effectively -Assist as needed with projects, administrative work, pick-up and drop-off -Assist with other duties and projects as assigned Requirements -Proficiency in English -Flexibility and adaptability -Show tact and diplomacy at all times -Safe driving habits a must -Valid driving license -Willingness to consent to a driving record check -Thorough knowledge of the local area a big plus, but not mandatory It is talent that matters to us, and we encourage applications from candidates irrespective of their gender. Compensation varies per job, and is dependent upon experience If you feel that you are the right person for this role, we encourage you to apply, and send your resume in English and photocopy of your ID to the email address. Inserzionista: Eva Otto, Hr Manager

Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office. • Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Completes a broad variety of administrative tasks for the President b'&' CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides b'"'gatekeeperb'"' and b'"'gatewayb'"' role, creating win-win situations for direct access to the CEO's time and office. • Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a b'"'barometer,b'"' having a sense for the issues taking place in the environment and keeping the President updated. • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Descrizione del ruolo: Imaginewe are recruiting for a marketing coordinator to join the team at rosewood castiglion del bosco, in tuscany.as marketing coordinator, you will support the director of communications in managing rosewood castiglion del bosco communications and provide administrative and operational support to the sales & marketing team. you will build and nurture relationships with your team to ensure they provide an engaging, intuitive and refined service.this person must demonstrate the highest level of hospitality and professionalism in order to achieve the highest standards possible. being part of rosewood castiglion del bosco team means that training and development opportunities are available and with the hotel being a key part of rosewood’s global expansion plans, this role could be a stepping stone to exciting international career opportunities. Caratteristiche del candidato: This role will require an exceptional level of attention to detail, excellent written and spoken english and italian,  advanced microsoft office and indesign.this role's primary responsibilities are the positive promotion of the resort public image, the coordination of messages to always achieve brand consistency and the highest standards for external communications along with a particular focus on social media and all digital initiatives planned.  he/she must demonstrate ability to perform multiple tasks in a busy environment and remain flexible.rosewood hotels & resorts® has been appointed to manage castiglion del bosco, the bucolic italian resort located in montalcino, tuscany. founded by massimo ferragamo, the resort is set within one of the oldest and best-preserved estates in italy and is located in the heart of val d’orcia, a unesco world heritage site.castiglion del bosco is an 800-year-old estate comprising the ruins of a castle, a medieval church, and the borgo, a village that was once an important farming and social hub. the borgo now forms the heart of the resort and 23 suites are housed within its buildings. the resort also offers 10 villas which have been created from restored farmhouses and feature antique furniture, artisanal pieces and modern comforts. an expansion of additional 19 suites will be in place from 2020 season.rosewood hotels & resorts® manages 27 one-of-a-kind luxury properties in 15 countries, with 21 new hotels under development. each rosewood hotel embraces the brand’s a sense of place® philosophy to reflect the individual location’s history, culture and sensibilities. the rosewood collection includes some of the world’s most legendary hotels and resorts, including the carlyle, a rosewood hotel in new york, rosewood mansion on turtle creek in dallas and hôtel de crillon, a rosewood hotel in paris, as well as new classics such as rosewood beijing. rosewood hotels & resorts targets to double its number of hotels in operation by 2020. explorewe believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. we dedicate ourselves to constantly evolve our skills, our practices, our standards and our technologies. we move forward by never standing still. at rosewood, we know that our future depends upon the development for our associates. that is why we devote multiple levels of programs to address the various needs of our associates' career aspirations.

Il nostro cliente è una delle principali istituzioni di Ricerca e Sviluppo di Milano e della Lombardia. Attiva nel campo della Ricerca e indirizzata a progetti di innovazione e sviluppo economico/produttivo a favore di Grandi Aziende e PMI, grazie alle competenze riconosciute a livello internazionale è in grado di operare in collaborazione con Università e Industrie anche al di fuori dei confini nazionali. La Fondazione sviluppa innumerevoli progetti di responsabilità sociale e di cooperazione anche con paesi in via di sviluppo. Oggi il progetto ‘aziendale’ richiede un potenziamento della struttura interna, attraverso l’inserimento di un Support Administrative Project Manager che supporti il Project Manager nella gestione dei progetti di finanziamento. In particolare la risorsa sarà dedicata al supporto alla gestione dei finanziamenti, alla gestione dei contratti del personale, di comodato e delle infrastrutture, al coordinamento delle risorse interne e dei consorzi di progetto ed alla raccolta della documentazione necessaria ai fini rendicontativi. Fornirà, inoltre, supporto nel coordinamento di tutte le risorse coinvolte e nella fase di monitoraggio dello spending nonché di rendicontazione finale dei progetti attivi. Per questa posizione dinamica e sfidante riteniamo ottimale un candidato/a con elevate capacità organizzative, e capacità di gestione parallela di progetti diversi. L’elevata precisione necessaria allo svolgimento delle mansioni amministrative, dovrà essere ben bilanciata da caratteristiche personali di dinamismo, flessibilità e capacità relazionali. La risorsa possiede i seguenti requisiti laureato (Magistrale) in Ingegneria Gestionale o Economia e Commercio (o affini); ottima conoscenza della lingua inglese (C1); ottima conoscenza e capacità di utilizzo del pacchetto Office e in particolare di Excel. Il candidato/a ideale dovrebbe anche aver maturato un’esperienza di 12/24 mesi nell’ambito di enti o fondazioni o consorzi attivi nella ricerca e sviluppo, o in aziende nelle quali potrebbe aver visto la gestione e la rendicontazione di un bando di finanziamento Europeo. La natura dei progetti sui quali verrà coinvolto richiede anche la disponibilità a trasferte estere. Sede di lavoro: Milano. Contratto Inquadramento e retribuzione: contratto a tempo determinato e ral saranno commisurati alla reale esperienza e capacità del candidato. La ricerca è rivolta a persone di entrambi i sessi. Inviare dettagliato curriculum vitae in italiano con autorizzazione al trattamento dei dati personali (D.Lgs. 196/03).

RIDEOS è azienda italiana dedicata alle aziende e alle Pubbliche Amministrazioni fornendo supporto nel loro percorso di trasformazione digitale attraverso soluzioni integrate che coniugano cloud, data center, fibra ottica, sicurezza e innovazione. Il profilo ricercato verraà inserito nel team P&CE Processi Amministrativi e di Vendita e dovrà affiancare il Responsabile Administrative Support Grandi Clienti & nella gestione dei contratti con i clienti in termini di: - Inserimento ordini commerciali - Variazioni contrattuali/anagrafica e metodo di pagamento - Disdette e cessazioni di servizi Obiettivi dello stage: In affiancamento al Tutor e al team il tirocinante avrà come obiettivi, la gestione di ordini commerciali semplici e la preparazione di report sulla consistenza di dati relative ai clienti COMPETENZE TRASVERSALIBuone capacità comunicative e relazionali Autonomia e precisione COMPETENZE ATTESE A conclusione del tirocinio la persona avrà acquisito le seguenti competenze: - Conoscenza delle attività di un back office commerciale - Analisi di dati cliente - Relazione con il cliente AGEVOLAZIONI PREVISTE Rimborso spese mensili e buoni pasto

Studio CPA, business consulting firm of Bergamo (Accreditation by the Ministry of Labor n.2933), looking for an administrative financial director for a client company based in Brescia: Tasks: Management of tasks and projects for dedicated teams Closely collaboration with Strategy and Development Responsible Italy and Sales Responsible Italy Analyze business potentials and support Italian sales organization Apply regulations and follow-up compliance matters in Italian organization Support collaboration between dedicated teams (internally) and interdisciplinary teams Lead, motivate and enable the dedicated teams Strengthen the Italian administration organization within company Support Sales Team on customer site for Admin related issues. Requirements: University degree and minimum 5 years of job experience in business administration Minimum 3 years of Leadership experience Strong project management experience Broad knowledge of processes of Supply Chain, Finance and Human Resources Good IT knowledge, MS Office (Excel and Power Point) and ERP-system (NAVISION) Fluent in English language Structured working method Ability to think analytically and strategically Assertiveness and ability to cooperate in an international and interdisciplinary network All candidates of both sexes (Legislative Decree 198/2006), in possession of the required requisites, can send their updated CV to [email protected] including authorization for data processing (Legislative Decree 196/2003).